Process Owner

HR

Prepared by

HR

Reviewed by

QAIE

BOT Approval

Approved

First Issue Date

20/09/2023

Last Review Date

13/06/2024

Modification History

Relevant to

DMU Faculty,Staff

Purpose and Scope

Purpose:

All employees are expected to comply with all DMU regulations and Code of Conduct, any violations of DMU regulations will be addressed promptly. This policy is to frame procedures for reporting conduct violations, methods for investigating such violations, the rights of the employee, and the disciplinary actions that may be imposed by DMU management.

Scope

These procedures apply to all employees working at Dubai Medical University.

Abbreviations and Definitions

None 

Policy

Policy Statement

All faculty members are expected to comply with all DMU regulations and Code of Conduct, any violations of DMU regulations will be addressed promptly. This policy is to frame procedures for reporting conduct violations, methods for investigating such violations, the rights of the faculty member, and the disciplinary actions that may be imposed by DMU management.

Procedures

Procedure for Policy

Violations

1. Unjustified refusal to carry out the duties required by his/her position or refusal to abide by the instructions of the employment contract issued.

2. Unauthorized and forbidden distribution of literature in the material or books posted on institution property.

3. Behaving in an unprofessional manner and compromising or violating the regulations issued by the University pertaining to the safety and security of the computers and lab equipment inside the Colleges/university.

4. Racial, sexual harassment, verbal harassment, physical or verbal abuse to any student, employee or visitor to the University.

5. Absence without justifiable reason.

6. Infringing an article of contract or violating the regulations and policies issued by the University regarding safety and security of DMU community.

7. Interrupting, causing disturbance in the safety and security procedures or equipment, threatening the rules of safety and public health in the University or obstructing the employees from carrying out their duties.

8. Falsification of reports, reports pertaining to absence from work, and communications or records including personnel and production records.

9. Gaining unauthorized access /hacking to institutional electronic records and files on campus or stored virtually on DMU one Drive or equivalent storage area.

10. Theft of any property on institution premises.

11. Submission of false certificates and documents.

12. Professional negligence, which causes material, reputational or moral damage to the College/ University.

13. Intentional breach of the internal published policies, procedures and laws of the University.

14. Disclosing confidential information or a professional secret of the University

15. Violation of the moral ethics of the UAE society.

16. Substance abuse on the University premises.

17. Reporting to work under alcoholic influence or mentally disturbing substances.

Disciplinary procedures may take one of the following forms:

Verbal Warning

In case of violations of the University Code of Conduct, the faculty member’s head of the department or direct supervisor issues a verbal warning. Following the issuance of the verbal warning, a written summary of the verbal warning (turn-on notice) should be prepared for placement in the faculty member’s personnel file.

Written Warning

If a faculty member has already received a verbal warning for offensive behaviors or breaching the regulations, and continues to violate the regulation, the head of the department or direct supervisor of the faculty member shall refer the case to the Dean, who will issue a formal written warning.

Loss of Pay

A faculty member may be subject to a salary deduction for a maximum of 15 days at each occurrence of a major violation.

Suspension of the Annual Bonus

A faculty member could be deprived of receiving an annual bonus, if the faculty member did not meet performance expectations or neglected their obligations and responsibilities.

Dismissal with Notice

Dismissal from service with notice results in termination of employment with right to end of service gratuity. Termination may be imposed by the decision of the Deans’ Council for misconduct.

Termination without notice

For an act of “gross misconduct” termination of employment is imposed by the Deans’ Council and as stipulated in Federal Degree 33 of 2021, Art 44.

Handling employment Legal Issues

Should a problem that has developed from a disciplinary action or work dispute reach the stage of litigation, the matter will be referred to the Legal Department for handling on behalf of the University.

Responsibilities for Application

• Vice Chancellor Academic Affairs 

• Deans of Colleges

• Disciplinary committee

• College Council