E.16 — DMU Student Tuition Fee, Refund & Scholarship

Document Control Information

Policy Code

E.16

Standard

E. Students

Status

published

Version

1

Process Owner

Admission and Registration Department

Prepared By

Admission and Registration Department

Reviewed By

QAIE

BOT Approval

approved

First Issue Date

23 Sept 2023

Last Review Date

16 Jun 2026

Relevant To

DMU Students

Used With

—

Modification History

Purpose and Scope

Abbreviations and Definitions

Policy Statement

• This policy aims to cover all financial related to students and parent's payments, refund, and other fees provided by DMU as fees, tuition fees, refunds, and scholarships.
• Approval of the Board of Trustees is required before any Tuition fee is changed or discount.  Any change should be communicated and implemented to new students before the beginning of a new academic year after approval from the University BoT and CAA / MOE.

Policy Statement — Continued

• Application and admission fee for undergraduate programs and graduate programs is AED 1,000 paid in cash /card/bank transfer as one payment (+5% VAT).
• The application and admission fee are non-refundable.
• The application and admission fee for transfer students is AED 1,000 nonrefundable (+5% VAT).

1. Students are notified annually by Student Affairs Department in coordination with the Support services department (Finance unit) about the tuition fee to be paid for the academic year.  Notification is done through the student University email address.
2.  Student tuition fees remain the same as per the joining Academic Year.
3. The annual tuition covers all educational expenses and library services. It does not cover other miscellaneous fees such as textbooks, residential fees, or transportation fees. Students requiring these should pay the amounts published for the academic year.  
4. Students are responsible to ensure payment of fees as per dates published in the email notification. 
5. Students on external scholarship / sponsorship are required to provide written confirmation of scholarship / sponsorship.  If for any reason the sponsor refuses to make the payment the student and her parents or guardian are responsible for making the payment as per the admission consent form terms of reference.
6. Student clearance from the university departments / college is required to receive Degree certificate and Official transcript including withdrawal and transfer. Degrees will be processed but no official documents or certificate will be given to the student until financial clearance is received by Student Affairs Department.
7. Fee of course re-take shall be paid by the student based on the fees per credit rate of each program. The same rate applies to transfer students joining a program with a set of exempted credits.
8. Students who don’t complete payment before or within 15 days of the beginning of the new academic year and reported to the Vice Chancellor Academic Affairs & Support Services   for further action subject to suspension of educational services.
9. Finance department are custodians of student financial status and are required to coordinate with Student Affairs Department to follow up by email / phone calls if required for late payments.

• All tuition fees payments shall be paid in full amount or in a maximum of two installments per semester 15 days prior to commencement of the semester.
• For installments, post-dated Cheques are required to be submitted to Finance Unit.
• Dean of Student Affairs in coordination with the Head of Support Services department (finance unit), providing students who are requesting an easy payment plan that shall be approved by the Chancellor.
• To make the payments over six installments instead of four. In exceptional cases the installments may be increased, but the payments need to be finalized before the start of the following academic year. Installment plans are approved by the Head of Support Services and the Vice Chancellor Academic Affairs and Support Services.

• Cash
• Bank Cards
• Cheques
• Bank Transfer:

Procedures & Guidelines

• A 5% deduction is applicable on the full tuition fees if the applicant applies for withdrawal before the beginning of the academic year.
• A 25% deduction is applicable on the full tuition fees if the student  applies for withdrawal during the first 10 working days of the academic year.
• A 50% deduction is applicable on the full tuition fees if the candidate applies for withdrawal after 10 working days of the academic year.
• If a student withdraws after the second semester start, no refund is granted at all.
• In case of unforseen circumstances, refund may only be accepted after Deans’ Council review based on student request supported with evidence.
• Hostel and Transportation fees are refunded based on pro rata on a full monthly basis, not per day. (Month fraction is considered as a full month).
• Refund requests for the above valid reasons should be made through the Student Affairs Department in collaboration with the Head of Support Services Department through a written request along with the original fee receipt. Refunds will be made after clearance of dues, if any. Refunds will be credited by bank transfer or Cheque to the same payer (student’s parent / guardian / sponsor) bank account and not given in cash.

1. Visa fee
2. Application fee
3. Transport fee
4. Seat Reservation fee.
5. Full tuition fee in case of dismissal / suspension for disciplinary reasons

• Merit Scholarship for DMU Programs
• Merit is based on academic performance.

• For new students, the top five ranked students applying (based on admission criteria and Multiple Mini Interview score) will be chosen to get 20% merit scholarship on their annual fees, and if one student declines the offer the next student on the ranked list gets the merit scholarship. 
• For continuing students, the top Five students as per end of academic year transcript percentage / GPA are given the Merit Scholarship. For students in clinical years/clerkship training, the ranking will be based on end of rotation. If there is a tie in the score / GPA of students, the list is submitted to the Dean's Council for review and approval to allow both students to get the scholarship.
• Other UG Programs
• For new students, the details of the merit discount are published on DMU website on annual basis.
• For continuing students, the top Five students are given the Merit Scholarship of 20% discount on the semester fees as per end of semester transcript percentage / GPA. For students in clinical years/clerkship training, the ranking will be based on end of rotation. If there is a tie in the score / GPA of students, the list is submitted to the Dean's Council for review and approval to allow both students to get the scholarship.

• Siblings Discount

Procedures & Guidelines — Continued

• DMU Graduates:

• Employee’s discount
  • All DMU full-time faculty and staff are eligible for a 75% tuition fee discount on postgraduate diploma and master of health profession education program offered at DMU.
  • All DMU adjunct faculty are eligible for a 50% tuition fee discount on postgraduate diploma and master of health profession education program offered at DMU.
  • Children of DMU faculty, staff and adjunct faculty are eligible for a 15% discount on Tuition annual fees.
• International applicants
  • All international applicants are eligible for a 50% tuition fee discount on postgraduate diploma and master of health profession education program offered at DMU. International applicants' discounts are for the first two cohorts joining the program.

Responsibilities for Application

• Chancellor
• Vice Chancellor Academic Affairs 
• Shared Services Department (Finance unit)
• Director of Student Affairs