E.19 — Charity Fund

Document Control Information

Policy Code

E.19

Standard

E. Students

Status

published

Version

2

Process Owner

Saeed Ahmed Lootah Charity Foundation (SALCF)

Prepared By

Saeed Ahmed Lootah Charity Foundation (SALCF)

Reviewed By

QAIE

BOT Approval

approved

First Issue Date

22 Dec 2025

Last Review Date

—

Relevant To

Undergraduate female students at Dubai Medical University

Used With

—

Modification History

Purpose and Scope

• Achieve one of the Foundation’s objectives as stipulated in its Establishment Decree.
• Enhance students’ mental well-being by reducing financial stress.
• Support families unable to meet tuition fee obligations.
• Enable students to complete their education and support their transition to employment after graduation.

Policy Statement

Policy Statement — Continued

• Approval of the Assistance Committee is required following an assessment of the student’s social circumstances’
• Interest-Free Loan (Qard Hasan), Financial Aid, and Rescheduling are limited to undergraduate female students only and do not apply to postgraduate programs.
• The student must submit all required documents and information using the approved forms, in accordance with the stipulated terms and conditions and the decisions of the Assistance Committee.
• A student may benefit from Fund support once per academic year only.
• The student must not be receiving a scholarship from any other entity (e.g., Nafis Program, Dubai Health Authority, etc.).
• The student must have no prior disciplinary sanctions.
• The Assistance Committee of the Saeed Ahmed Lootah Charity Foundation reviews submitted cases in the presence of representatives from the University’s colleges and, where necessary, with the participation of a mental health specialist. Decisions are taken as follows:
  • If the student’s father passes away during the period of study and the student is financially incapable, the debt shall be waived.
  • If the student’s guardian is insolvent, the debt shall be waived.
  • If the guardian has limited income, a flexible repayment plan commensurate with the monthly income shall be approved.
• The Assistance Committee may seek support from experts with relevant financial, legal, or other expertise, as required by the case.
• One or more members of the Board of Trustees may seek benefactors to settle amounts due by insolvent students, provided that the Assistance Committee submits biannual reports to the Board of Trustees in this regard.

• Eligibility: The student may apply for a loan after completing at least half of the study duration, once during the years of study, provided the cumulative GPA is not less than 2.25.
• First Installment: Payment of at least the first tuition installment plus VAT for the current academic year is required prior to loan approval.
• Loan Amount: The loan amount shall not exceed the remaining tuition fees for one academic year after payment of the first installment and VAT.
• Guarantor: A guarantor is required for the full loan amount (e.g., father, mother, or a relative employed within the UAE).
• Repayment Undertaking: The borrowing student and the guarantor must commit to repayment via monthly installments/cheques according to the approved repayment schedule, during or after study, based on the student’s and guarantor’s circumstances and the Assistance Committee’s recommendation.
• Acceptance of Terms: The student and guarantor must accept the loan terms and complete the prescribed forms.
• Withdrawal: If the borrower withdraws from study before completing the degree for which the loan was granted, all loan installments become immediately due as of the withdrawal date, except where withdrawal is beyond the borrower’s control.
• Discharge: Neither the borrower nor the guarantor shall be discharged until the loan amount is fully repaid.
• Payroll Deduction: If the guarantor is employed by the University or any entity affiliated with the Saeed Ahmed Lootah Charity Foundation, guarantees shall include consent to direct deduction from salary and end-of-service benefits.
• Maximum Repayment Period: Five (5) years from the repayment start date specified in the loan contract.
• Loan Guarantees:
  • Submission of post-dated monthly cheques as per the repayment schedule and an undated security cheque covering the full loan amount.
  • Execution of an Interest-Free Loan (Qard Hasan) agreement between the University, the borrowing student, and the guarantor.

• Eligibility: The student may apply for financial aid after completing at least half of the study duration.
• First Installment: Payment of at least the first tuition installment plus VAT for the current academic year is required prior to approval.
• Approval: Financial aid is granted upon Assistance Committee approval following assessment of the student’s case and compliance with this policy and the Foundation’s assistance system.
• Maximum Aid: Financial aid shall not exceed 20% of the student’s tuition fees for one academic year.

• Eligibility: The student may apply for rescheduling after completing one academic year at the University.
• First Installment: Payment of at least the first tuition installment plus VAT for the current academic year is required prior to approval.
• Approval: Rescheduling is approved by the Assistance Committee upon fulfillment of case assessment requirements.
• Settlement: The full outstanding amount must be settled before the start of the following academic year.

• The Foundation contributes an amount approved by its Board of Trustees at the beginning of the academic year, allocated for loans and financial aid to students.
• Repaid installment amounts are credited back to the Fund for reuse in meeting the needs of other students, ensuring sustainability of the funding cycle.
• The financial year of Al-Khair Fund commences with the start of the academic year.
• The Finance Department prepares regular financial statements for each academic year for approval.

Procedures & Guidelines

1. The student submits a request for Al-Khair Fund services using the approved University/Foundation forms.
2. The student attaches all supporting documents specified in the Al-Khair Fund Support Application Form.
3. The application and documents are submitted to the Director of Student Affairs.

1. The Director of Student Affairs reviews the application to verify:
   • Completeness of required documents.
   • Compliance with the general conditions stipulated in the policy.
2. Incomplete applications are returned to the applicant (student or guardian).

1. Complete applications are referred to the Assistance Committee of the Saeed Ahmed Lootah Charity Foundation.
2. The referral includes the full application file with all required documents.
3. The Committee holds periodic meetings to review applications, attended by representatives of the University’s colleges and, where necessary, a mental health specialist.

1. The Committee conducts a thorough analysis of the student’s social and financial circumstances.
2. Financial or legal experts may be consulted as needed.
3. The Committee may decide to:
   • Approve an Interest-Free Loan (Qard Hasan) and determine the amount, repayment schedule, and guarantor with a legal contract.
   • Approve financial aid up to a maximum of 20% of annual tuition fees.
   • Approve rescheduling of outstanding amounts in accordance with regulations and a legal contract.
   • Reject the application, without obligation to disclose reasons.

1. The Director of Student Affairs arranges signatures of the student and guarantor on the loan agreement, post-dated cheques, repayment schedule, and an undated security cheque covering the full loan amount.
2. The Finance Department transfers the loan amount from the Fund account to the student’s tuition account.
3. The Director of Student Affairs notifies the student and guardian upon completion of procedures.

1. The Finance Department transfers the aid amount from the Fund account to the student’s tuition account.
2. The Director of Student Affairs notifies the student and guardian upon completion.

1. The Finance Department prepares a new repayment schedule based on the Committee’s decision.
2. The Director of Student Affairs notifies the student and guardian of the approval.
3. The Director arranges signatures on post-dated cheques and the repayment schedule.
4. The Finance Department monitors compliance with the approved schedule, ensuring full settlement before the start of the next academic year.

1. The Finance Department monitors the student’s repayment compliance.
2. In case of default, the guarantor is notified to settle the amount within one week; failing response, the matter is referred to the Legal Department to claim the due amount with any additional fees.

1. Upon full settlement, a financial clearance certificate is issued by the University Administration.
2. Graduation certificates are released in accordance with applicable University policies and regulations.
3. The Finance Department prepares a report for each semester including:
   • Number of applications submitted.
   • Amounts of aid and loans disbursed.
   • Value and percentage of repayments and outstanding balances, and any observations.

Appendices

• Application form for Goodwill Fund support.
• Research Form.
• Committee Decision Form.

Attached Documents & References

• Application Form for Financial Support Eng (1).docx