Dubai Medical University · Quality Assurance & Institutional Effectiveness
D. Faculty and Professional Staff
D.7.1 — Code of Conduct
Document Control Information
- Policy Code
- D.7.1
- Standard
- D. Faculty and Professional Staff
- Status
- published
- Version
- 1
- Process Owner
- HR
- Prepared By
- HR
- Reviewed By
- QAIE
- BOT Approval
- approved
- First Issue Date
- 22 Sept 2023
- Last Review Date
- 12 Jun 2024
- Relevant To
- DMU Faculty,Staff
- Used With
- —
Modification History
| Version | Date | Update Information | Author/ Reviewer |
| V 1.0 | September 2023 | Policy First Implemented | HR/University Council |
| V1.1 | June 2024 | Included Combating Cheating and Violations of Examination System. | HR Unit |
Purpose and Scope
Purpose:DMU seeks to provide and maintain a harmonious work environment which includes respectful relationships between the college and its employees, and among employees across all levels. These policies are to frame expectations regarding workplace behavior and conduct, disciplinary actions for violating the DMU Code of Conduct, and the right of employees to file grievances and appeal decisions.
Scope:
These procedures apply to all employees working at Dubai Medical University at all levels.
Abbreviations and Definitions
nonePolicy Statement
Policy statement:DMU Code of Conduct is to guide the ethical conduct of faculty and staff at the workplace and to establish clear regulations governing workplace behavior that is respectful of the Islamic religions, colleagues, and traditions of the UAE.
DMU faculty and staff should know the basic ethical principles to act properly. This Code of Conduct is considered the basis on which faculty and staff conduct daily activities on behalf of DMU.
Minor Code of Conduct violations may be handled informally by the faculty and staff’s direct supervisor, major violation will subject to disciplinary action and will be filed in the personal faculty and staff records.
Policy Statement — Continued
Procedure for Policy
Professional and Personal Conduct
DMU expects all its faculty and staff to follow principles of integrity, decency, and respect in their behavioral conduct, and to comply with DMU regulations that were established to maintain a positive and productive working environment. DMU expects all faculty and staff to carry out their duties and responsibilities professionally & ethically to achieve the mission and goals of the University in the optimal way.
Use of DMU Funds and Assets
The assets of the DMU are to be used exclusively for the benefit of the University and only for authentic educational or work purposes. The assets of DMU are much more than physical equipment, inventory, research funds, or office supplies. These assets may not be improperly used to provide personal gain for faculty and staff or others. faculty and staff may not transfer any of the assets to other people, except in the ordinary course of work nature.
Damage to Property
Dubai Medical University shall not tolerate any reckless, careless, or deliberate damage to its properties; DMU at its discretion might report such damage of its property to law enforcement agencies for necessary action.
Falsification of Records
DMU prohibits its faculty and staff from providing false information regarding their work status, education, timesheet, or any other job-related records. faculty and staff who observe such a violation must report it to the Dean immediately.
Theft
Stealing or attempting to steal DMU’s property or property belonging to others is strictly prohibited. To protect faculty and staff, DMU reserves the right to inspect all purses, briefcases, lockers, toolboxes, desks, cabinets, vehicles, and any other containers or items within DMU’s premises.
Gifts & Gratuities
DMU faculty and staff and their family members shall not accept gifts of money under any circumstances, nor may they ask non-monetary gifts, favour, or any other kind of personal benefit from DMU students, service providers, and suppliers.
faculty and staff may accept simple, non-monetary gifts from a service provider or DMU allies only if the gift is of simple value, or the gift is primarily of an advertising or promotional nature. Gifts of more than minimal the value may be accepted if the protocol, courtesy or other special circumstances exist, However, all such gifts must be reported to the Dean, Head of the Department and the Human Resource Department to determine if the faculty and staff may keep the gift, return it, or whether it should become DMU property.
Business gifts, services, hospitality, or travel-related business gifts, other than items of very small value, are not to be personally accepted (by self or family).
Bribery in any form is strictly prohibited in DMU.
Harassment
DMU seeks to maintain an effective, respectful, and harassment-free work environment; therefore, it strictly prohibits harassment, offensive behaviours, or discrimination based on race, colour, sex, age, disability, or any other category prohibited by law. Harassment includes, but not limited to physical contact ranging from touching to assault, dictatorial and bullying behaviour, verbal and written interaction through offensive jokes and language or behaviour that is considered threatening or intimidating.
Retribution against a faculty and staff or student for having complained of being harassed is considered to be harassment itself and will be treated as a disciplinary offense. A faculty or staff member who repeats actions considered to be harassment after an initial warning will be subject to disciplinary action up to and possibly resulting in termination of employment.
Injuries and Accidents
All injuries of DMU students, faculty and staff members and visitors, must be immediately reported to the safety officer and Head of the Department or administrative officials for the provision of first aid and medical treatment, this includes incidents that happened inside and outside the DMU campus.
Research Integrity
DMU strives to create a research climate that promotes adherence to high ethical standards and maintaining integrity in the conduct of research. Faculty and staff members are responsible for adherence to high ethical standards in the conduct of research and assure that those standards are communicated to all who work under their supervision. Any inquiry or investigation of allegations of research misconduct must proceed promptly and with due regard for the reputation and rights of all individuals involved.
Confidentiality & Privacy
Safeguarding the confidentiality and privacy of all matters related to faculty and staff members is crucial and vital to the values and professional conduct that DMU strives to achieve.
Confidential information includes, but is not limited to faculty and staff member information, payroll information, student records, programs examinations, research data, the intellectual property of the University, financial information of all kinds, soft wares & computer systems, supplier information, marketing strategy or any other items that may be considered confidential or proprietary to the University. Violations of this policy may result in discipline up to and including termination of employment.
Combating Cheating and Violation of Examination System
As per Federal Decree by Law No. 33 of 2023 Concerning Combating Cheating and Violation of Examination System, all faculty and staff are required to immediately report any act of cheating or violation in examination system on the same day. Failure to do so will subject the faculty or staff to action and penalties as per the decree.
Professional and Personal Conduct
DMU expects all its faculty and staff to follow principles of integrity, decency, and respect in their behavioral conduct, and to comply with DMU regulations that were established to maintain a positive and productive working environment. DMU expects all faculty and staff to carry out their duties and responsibilities professionally & ethically to achieve the mission and goals of the University in the optimal way.
Use of DMU Funds and Assets
The assets of the DMU are to be used exclusively for the benefit of the University and only for authentic educational or work purposes. The assets of DMU are much more than physical equipment, inventory, research funds, or office supplies. These assets may not be improperly used to provide personal gain for faculty and staff or others. faculty and staff may not transfer any of the assets to other people, except in the ordinary course of work nature.
Damage to Property
Dubai Medical University shall not tolerate any reckless, careless, or deliberate damage to its properties; DMU at its discretion might report such damage of its property to law enforcement agencies for necessary action.
Falsification of Records
DMU prohibits its faculty and staff from providing false information regarding their work status, education, timesheet, or any other job-related records. faculty and staff who observe such a violation must report it to the Dean immediately.
Theft
Stealing or attempting to steal DMU’s property or property belonging to others is strictly prohibited. To protect faculty and staff, DMU reserves the right to inspect all purses, briefcases, lockers, toolboxes, desks, cabinets, vehicles, and any other containers or items within DMU’s premises.
Gifts & Gratuities
DMU faculty and staff and their family members shall not accept gifts of money under any circumstances, nor may they ask non-monetary gifts, favour, or any other kind of personal benefit from DMU students, service providers, and suppliers.
faculty and staff may accept simple, non-monetary gifts from a service provider or DMU allies only if the gift is of simple value, or the gift is primarily of an advertising or promotional nature. Gifts of more than minimal the value may be accepted if the protocol, courtesy or other special circumstances exist, However, all such gifts must be reported to the Dean, Head of the Department and the Human Resource Department to determine if the faculty and staff may keep the gift, return it, or whether it should become DMU property.
Business gifts, services, hospitality, or travel-related business gifts, other than items of very small value, are not to be personally accepted (by self or family).
Bribery in any form is strictly prohibited in DMU.
Harassment
DMU seeks to maintain an effective, respectful, and harassment-free work environment; therefore, it strictly prohibits harassment, offensive behaviours, or discrimination based on race, colour, sex, age, disability, or any other category prohibited by law. Harassment includes, but not limited to physical contact ranging from touching to assault, dictatorial and bullying behaviour, verbal and written interaction through offensive jokes and language or behaviour that is considered threatening or intimidating.
Retribution against a faculty and staff or student for having complained of being harassed is considered to be harassment itself and will be treated as a disciplinary offense. A faculty or staff member who repeats actions considered to be harassment after an initial warning will be subject to disciplinary action up to and possibly resulting in termination of employment.
Injuries and Accidents
All injuries of DMU students, faculty and staff members and visitors, must be immediately reported to the safety officer and Head of the Department or administrative officials for the provision of first aid and medical treatment, this includes incidents that happened inside and outside the DMU campus.
Research Integrity
DMU strives to create a research climate that promotes adherence to high ethical standards and maintaining integrity in the conduct of research. Faculty and staff members are responsible for adherence to high ethical standards in the conduct of research and assure that those standards are communicated to all who work under their supervision. Any inquiry or investigation of allegations of research misconduct must proceed promptly and with due regard for the reputation and rights of all individuals involved.
Confidentiality & Privacy
Safeguarding the confidentiality and privacy of all matters related to faculty and staff members is crucial and vital to the values and professional conduct that DMU strives to achieve.
Confidential information includes, but is not limited to faculty and staff member information, payroll information, student records, programs examinations, research data, the intellectual property of the University, financial information of all kinds, soft wares & computer systems, supplier information, marketing strategy or any other items that may be considered confidential or proprietary to the University. Violations of this policy may result in discipline up to and including termination of employment.
Combating Cheating and Violation of Examination System
As per Federal Decree by Law No. 33 of 2023 Concerning Combating Cheating and Violation of Examination System, all faculty and staff are required to immediately report any act of cheating or violation in examination system on the same day. Failure to do so will subject the faculty or staff to action and penalties as per the decree.