Examination Specialist

Responsibilities

• Coordinate the planning and delivery of midterm, final, resit, make-up, and other examinations.
• Prepare examination schedules, room allocations, seating plans, and student examination lists.
• Coordinate examination venues and ensure rooms, equipment, and required systems are ready.
• Coordinate invigilator schedules, assignments, briefings, and attendance records.
• Coordinate the secure preparation and release of online examinations, ensuring the correct examination, course, student group, date, time, duration, and access settings are accurately configured.
• Verify examination platform, student access, equipment, and IT readiness prior to each examination.
• Coordinate approved student accommodations and special examination arrangements.
• Monitor examination-day operations, document and escalate incidents, irregularities, late arrivals, suspected misconduct, and technical issues.
• Maintain accurate examination records, trackers, checklists, and archives.
• Liaise with faculties, course coordinators, IT, Facilities, Security, Student Affairs, and other relevant departments.
• Support the preparation and processing of examination results and related post-examination documentation.
• Ensure all examination activities comply with university policies, confidentiality and data protection requirements, and applicable regulations.

Qualifications & experience

• Bachelor’s degree or equivalent qualification; master’s degree preferred.
• Previous experience in examination administration, higher education administration, or academic operations is preferred.

Competencies

• Exceptional attention to detail, accuracy, and organizational skills.
• Strong coordination and time-management skills, with the ability to manage multiple examinations, deadlines, and stakeholders simultaneously.
• Advanced proficiency in Microsoft Office, particularly Excel, with confidence managing student data, schedules, trackers, and examination records.
• A strong understanding of confidentiality, examination security, and data protection.
• Strong communication and follow-through, with the ability to identify discrepancies and escalate issues appropriately.

How to apply

Applications are made online. Create an applicant account or log in, then submit the application form with your CV and cover letter: apply for this job. Applications close on 31 Oct 2026.